Trip Planner Pack

We continue to work towards making the organisers trip as easy and enjoyable as possible so please feel welcome to call with any ideas to streamline the administration or organising of your trip.

If you have any questions or problems please contact
Karen McLaren on 01983 203023 or Tania Brierley (Schools and Groups Coordinator) 01983 203037

Section 1

Answering questions from parents and advertising your trip

Information for parents and group leaders

This is designed to give you as much information as possible to allow you to answer questions from party members or their parents.

Letters to parents

Informing parents can take time, here are some template letters to reduce the hassle.

Poster

Let people know about the trip on your notice boards by using this poster.

Powerpoint presentation

Download this powerpiont presentation to show to other teachers, students and parents.

Section 2

Booking form and checklists

Section two contains information that we require you to fill in to allow us to give you the best possible service. Each form identifies when it should be sent to us. Please ensure that it is filled in and returned to us by post, email or fax by the appropriate date.

Schools / Group booking form

If you haven't filled in a booking form already then start here.

Activity selection form

If you haven't made activity choices then use this form and send this back to us to create your personalised programme.

Organisers checklist

To help you co-ordinate this, you will see the first download is a "countdown" chart. You may find it useful to fill it in and refer to during your preparation.

Schools medical form for adult and youth

Anybody coming to UKSA MUST fill in a medical form.

Information about your group

Listing people in your group and listing which activity group they will be in when at UKSA is important, it allows us to ensure any medical information is passed on to the appropriate group leader / instructor.

Section 3

Health and Safety Requirements

Safety of all students is the number one priority. We are well aware of the checks that schools and groups need to make prior to visiting. This information should provide the evidence required to allow your trip to run.

First and foremost is our yearly inspection from the Adventure Activities Licensing Authority (AALA). Any activity provider offering adventurous activities to young people must have a licence to operate in the UK since 1996.

UKSA AALA license

Safety at UKSA chart

The following document outlines the process of safety management at UKSA.


"A Licence indicates that the provider has been inspected by the Authority, with particular attention being paid to their safety management systems, and been able to demonstrate compliance with nationally accepted standards of good practice in the delivery of adventure activities to young people."

Marcus Bailie
Head of Inspection Adventure Activities Licensing Authority

UKSA insurance policy for adventure activities

Risk Assessments


Our full Operating procedures drawn up from our risk assessments are available by email only please contact us if you need a copy sent to you.